Emergency plan
CALL 911 EMERGENCY for POLICE, FIRE, and AMBULANCE if onsite services are not available
Site location: 744906 Oxford Road #17, Woodstock
Emergency Contacts
A list of all emergency contacts, including external resouces
Weather
Severe weather action plan and contacts
Services
Contact information for various services
Media
Contact information for emergency media communications
Reporting an emergency
Instructions for reporting an emergency over radio channels
Safe shelters & evacuation
Procedures for safe facilities, emergency meetings and evacaution
Lost children
Procedures for reporting a lost child
Announcement
Standardized accouncements for emergency scenarios
Chain of command & responsibilities
A list of responsibilities for members of the Emergency Response Team
Emergency Contacts
Ag in Motion contacts
1-519-320-1416
2nd Emergency Commander – Deanna McCreery
1-204-296-8406
Response team
Other contacts
800-268-6060
Ontario Provincial Police Communications Centre
888-310-1122
Oxford EMS Field Supervisor
519-521-7358
Oxford County Community Emergency Management Coordinator
519-521-7379
Poison Control
800-268-9017
Township of East Zorra Tavistock Fire Department (Administration)
519-462-2697
Woodstock Fire Department (Administration)
519-537-3412
Woodstock General Hospital – General Administration
519-421-4211
Woodstock General Hospital – Emergency
519-421-4222
Woodstock Police Service (non-emergency)
519-537-2323
Press ‘9’ after the phone number.
Red Cross
519-320-1604
Weather
Severe weather action plan
In the event of lightning, high winds or threat of tornado, the severe weather action plan should be followed.
Weather Alert Resources
WDT/DTN – Forecast Desk
405-801-3919
[email protected]
WeatherFarm
weatherfarm.com
AccuWeather
accuweather.com
Government of Canada Weather
weather.gc.ca/
The Weather Network Severe Weather Storm Line
800-463-9463
theweathernetwork.com
Services
Services contact info
City of Woodstock Water during daytime hours – Terry Harrington
519-539-2382 – Ext 3120
County of Oxford – John McAdam
519-771-9136
Civic Center – Darren Hall
519-421-3484 – Ext 4301
Cowan Park – Off site emergency meeting location
519-421-0030
Hydro One 24 Hour Outages and Emergencies
800-265-8307
Media
Media contact info
Heart FM Woodstock Radio
519-537-8040
Additional Info
Only the Show President, Communications Coordinator, or Woodstock Police Service will serve as spokespersons to the press. Heart FM will broadcast all necessary messages to the public as requested.
Reporting an emergency
Reporting Procedure
Announce on Channel 1
Emergency Reporter: “This is (name), I have an emergency, I am moving to channel 5.”
Move to Channel 5
Emergency Reporter: “This is (name), I have an emergency requiring your services.”
Emergency Service: Respond with “(name), what is your emergency, what is your location?”
Emergency Reporter: Respond with location details, including landmarks are helpful.
Emergency Service: Acknowledge location & provide an ETA
Additional Info
Emergency Commanders to switch to channel 5. COFS staff are to be notified on channel 1 if the situation requires additional assistance.
Emergency Reporter should assist victims as capabilities allow until Emergency Service arrives.
COFS staff to escort emergency services directly to the emergency location if able.
Gate A to be notified if emergency vehicles will be entering or exiting the grounds.
ERT (Emergency Response Team) to remove barricades if emergency vehicles will be entering the site.
Safe shelters & evacuation
Safe Facilities
If a safe shelter is required, the following are the safest locations on the grounds:
- Site Office
- Abattoir
- John Deere
- Kubota
- New Holland
- We Cover
- OFA
- Pride
- Pioneer
- Operations buildings
- Your Ultimate Structures (Booth S-K)
Evacuation & Shelter-in-Place
In the event of an emergency in which evacuation or shelter is necessary, the following should occur:
- Emergency Commander and Show President to meet to discuss the execution details.
- Make an announcement advising everyone to leave the grounds as soon as possible or seek shelter.
- If on-site shelter is required, everyone will be advised to seek shelter in the nearest, safe facility.
- COFS Staff to assist attendees in leaving the grounds in a safe and orderly manner as directed by the Emergency Commander or Show President.
If the order is given, all activity must cease. All exit gates must be opened fully.
All Canada’s Outdoor Farm Show (COFS) functions as well as any gatherings during COFS that exceed 50 participants must notify COFS staff in advance. The following information needs to be on hand in the event of an emergency.
- Event name
- Location
- Approximate number of attendees
- Coordinator name
- On-site contact Information
The coordinator of the event needs to acknowledge and understand the Emergency Plan.
Emergency Meeting Locations
The Site Office and Abattoir are where all COFS staff/family members/friends should gather in the event of an emergency.
If you are instructed to leave the grounds and need shelter off-site, Cowan Park located at 895 Ridgewood Dr. can accommodate 1000 – 1300. If more capacity is required attendees will be instructed to go to the Civic Center located at 895 Nellis St. Woodstock.
Lost children
Reporting Codes
Code C – Charlie – You have a CHILD without parent
Code P – Papa – You have a PARENT without a child
Reporting Procedure
Announce on Channel 1
Emergency Reporter: “This is (name), I have a Code (C or P) requiring emergency services, I am moving to channel 5.”
Move to Channel 5 to report details
– If Code P – Papa –
Emergency Commander notify gate staff on channel 2 to close all gates and not allow any vehicles to leave grounds and parking fields. Once the details of the missing child have been confirmed all staff must be notified on channel 1. Request a recent photo of the child and text to Emergency Commander to circulate to COFS staff.
All show staff and volunteers should be observant towards unaccompanied children or children being held against their will.
– If Code C – Charlie –
Once the details of the missing parent have been confirmed all staff must be notified on channel 1.
All show staff and volunteers should be observant towards any parents who are looking for a lost child.
Announcements
Announcements for Lost Child:
If the child’s name is known, “Could (name of person) please come to the site office.” If child’s name is unknown, “Please remember this is a busy event, if you have been separated from a family member go to the site office, an information booth or find Canada’s Outdoor Farm Show staff to assist you.”
Weather
Lighting Within 24- or 16-Kilometers Announcement:
“May I have your attention please? There is a lightning storm within 24 or 16 kilometers of the area. Please be alert and have a plan to move to a safe facility or your vehicle. Tents are transparent to lightning; they are not a safe place to shelter. The following are the safest facilities on site: Site Office, Abattoir, John Deere, Kubota, New Holland, We Cover, OFA, Pride, Pioneer, Operations Buildings, Your Ultimate Structures (Booth S-K) or your personal vehicle.”
Lighting Within 12 Kilometers Announcement:
“May I have your attention please? There is a lightning storm occurring in the area. Currently, we ask that you move to your vehicle immediately. If this is not an option take shelter in the nearest safe facility. Tents are transparent to lightning; they are not a safe shelter. The following are the safest facilities on site: Site Office, Abattoir, John Deere, Kubota, New Holland, We Cover, OFA, Pride, Pioneer, Your Ultimate Structures (Booth S-K), or the Operations Buildings. Please refrain from utilizing telephones, cellular phones, or any other electronic devices.”
Wind Warning (Greater Than 50 km/hour) Announcement:
“May I have your attention please? Wind speeds have exceeded 50 KM/hour. If wind speeds progress to greater than 64 KM, we will be asking you to move to your vehicles for safety. Currently, we ask that you be alert and be prepared to move to your vehicle.”
WINDS GREATER THAN 64 KM/HOUR ANNOUNCEMENT:
“May I have your attention please? Wind speeds have exceeded 64 KM/hour. Currently, we ask that you move to your vehicle for safety. Again, wind speeds have exceeded 64 KM/hour, please move to your vehicle. If this is not an option, the following are the safest facilities on site: Site Office, Abattoir, John Deere, Kubota, New Holland, We Cover, OFA, Pride, Pioneer, or the Operations Buildings. Our team will notify you when it is safe to come back into the trade show area.”
Tornado Watch Announcement:
“May I have your attention please? A tornado watch has been issued for our area. Currently, we ask that you evacuate the show grounds. If you can get to your vehicle immediately, please do so. If this is not an option take shelter in the nearest safe facility. The following are the safest facilities on site: Site Office, Abattoir, John Deere, Kubota, New Holland, We Cover, OFA, Pride, Pioneer, Your Ultimate Structures (Booth S-K), or the Operations Buildings.”
Tornado Warning Announcement:
“May I have your attention please? A tornado warning has been issued for our area. Everyone should seek shelter immediately. The following are the safest facilities on site: Site Office, Abattoir, John Deere, Kubota, New Holland, We Cover, OFA, Pride, Pioneer, Your Ultimate Structures (Booth S-K), or the Operations Buildings.”
Safe Shelter & Evacuation
Safe Shelter Announcement:
“May I have your attention please? Show management requires you to seek shelter immediately due to (provide specific details, weather, bomb threat, etc.) Currently, we ask that you remain calm and seek the nearest, safe facility. The following are the safest facilities on site: Site Office, Abattoir, John Deere, Kubota, New Holland, We Cover, OFA, Pride, Pioneer, Your Ultimate Structures (Booth S-K), Operations Buildings or your personal vehicle.”
Evacuation Announcement:
“May I have your attention please? Show management requires you to evacuate the event site immediately due to (provide specific details, bomb threat, etc.) We ask that you remain calm and proceed immediately to the closest exit.”
During a Shelter-In-Place:
“May I have your attention please? The show grounds are currently under a shelter-in-place state. If you are not in a safe facility you need to move to one immediately. The following are the safest facilities on site: Site Office, Abattoir, John Deere, Kubota, New Holland, We Cover, OFA, Pride, Pioneer, Operations Buildings, Your Ultimate Structures (Booth S-K) or your personal vehicle. The shelter-in-place will be in effect until it is deemed safe.”
If this is for lighting: “the shelter-in-place will be lifted 30 minutes after the last lighting strike within 12 KM.”
Chain of command & responsibilities
Emergency Team Captains
Doug Wagner – Show President
519-584-5561
- Make the final emergency response decisions based on the emergency plan, and severe weather action plan
- Consult with Emergency Services if required
- Notify staff and volunteers on all radio channels radios, referencing the severe weather action plan announcements based on the scenario
- Confirm that all Emergency Chain of Command team members received the notification and can fulfill their duties
Coral Defayette – Emergency Commander
519-320-1416
- Monitor weather conditions, and update the Emergency Response Chain of Command team members as necessary
- Communicate with Show President to support official decisions on declaring emergencies
- Monitor traffic, be sure all precautionary measures are in place to get people off site as quickly as possible
Deanna McCreery – 2nd Emergency Commander
204-296-8406
- Monitor weather conditions
- Support Show President and Emergency Commander as needed
- Fulfill the duties of the Show President and Emergency Commander in the event they are unavailable
Emergency Response Team
Nick Alexander
226-228-0251
- Support Emergency Commander as assigned
Jerry Declark
519-532-5968
- Support Emergency Commander as assigned
Taylor Korevaar
519-608-7460
- Support Emergency Commander as assigned
Additional Staff
Owen Smelski – Case IH, AGCO, Kubota, and West Demos
519-546-0765
- Advise exhibitors and attendees in those areas of the action plan addressed by the Show President
Frances Marciniak – Pioneer, FCC, and Lions Tent
519-827-8080
- Advise exhibitors and attendees in the large tents of the emergency and actions required provided by the Show President
Stacey Warner – Peavey Mart, OMAFRA Innovation, Windfield, Maisex, and Pride
519-803-4738
- Advise exhibitors and attendees in the large tents of the emergency and actions required provided by the Show President
Melonee Ochitwa – New Holland and DLL Finance Ag Biz Pavilion
306-552-6240
- Advise exhibitors and attendees in those areas of the action plan addressed by the Show President
Brayden Bell – Livestock Demos, Adama Lounge, Dairy Barn and Grober
519-275-1461
- Notify exhibitors with livestock onsite and livestock demos of emergency situations and actions required
- Execute Livestock Emergency Plan if required
- The mobile announcer of emergency and actions required using RTV with sound system
Laura Fullerton – Radio Communications
519-389-7227
- Contact Heart FM if required to broadcast messaging
- Execute social media plan as required
Bruce Kropf – Woodlot demos, OSCIA, Your Ultimate Structures, and Britespan
519-748-7422
- Advise exhibitors and attendees in those areas of the action plan addressed by the Show President
Jordan Sloggett – South and Southwest Demo Fields
905-484-2332
- The mobile announcer of emergency and actions required using sound truck system to ensure anyone in the field demo area is aware of the emergency and acting as required.
- Make announcements throughout the grounds
Desiree Kobak – Office
204-293-9447
- Headcount of staff when staff are sent to the emergency meeting location
- Contact offsite Emergency meeting locations (if required.) Advise we will be sending people to their facility.
Kristopher Kowal – TD Pavilion and John Deere
226-929-1306
- Advise exhibitors and attendees in the TD Pavilion of the emergency and actions required provided by the Show President
Dawn Streutker
519-691-7066
- Advise event coordinators at the events of the emergency and actions required provided by the Show President
Info Booths
- Make Emergency Announcements as requested