Canada's Outdoor Farm Show (COFS) takes your privacy seriously. Please read the following to learn more about our privacy policy.

PRIVACY [ Top ]
Privacy is the fundamental right of an individual to decide the handling of his or her personal data and to protect his or her intimate sphere of privacy.

Privacy violations could include:
• improper acquisition of personal information, including access, collection and distribution;
• improper use of information, including its use for reasons other than for which it was explicitly collected or its transfer to other parties;
• unwanted solicitation of personal data; and
• improper storage of information.

The Canadian Privacy Act was implemented in January of 2004 in order to protect the privacy of Canadian citizens. This Act requires companies, such as Canada's Outdoor Farm Show, to comply with the regulations and to establish and implement a Privacy Policy.

WHAT THIS PRIVACY POLICY COVERS [ Top ]
The Privacy Policy applies to personal information, not business information. However, Canada's Outdoor Farm Show wishes to implement measures that will apply to all accumulated information, not just personal information.

Therefore, this policy covers how Canada's Outdoor Farm Show (COFS) treats personal information that COFS collects and receives, including information related to any use of COFS products or involvement in any COFS events. "Personal information" means any information about a person that is personally identifiable - such as name, address, email address or phone number - or any other information that might not otherwise be publicly available.

This policy does not apply to the practices of companies that Canada's Outdoor Farm Show does not own or control, or to people that Canada's Outdoor Farm Show does not employ or manage.

COLLECTION AND USE OF INFORMATION [ Top ]
Canada's Outdoor Farm Show collects information when you register as a COFS exhibitor, when you use COFS products or exhibit services, when you visit www.outdoorfarmshow.com or the web pages of related COFS partners, and when you enter COFS promotions, contests or sweepstakes.

When an exhibitor registers, we ask for business information such as company name and address, email address, postal code, industry details, etc., as well as the name of a contact person and position. Once registered as a COFS exhibitor, the company is no longer anonymous to us. However, we do not share or release any personal data unless written permission is obtained in writing from the person involved.

Business information on companies exhibiting at Canada's Outdoor Farm Show is distributed to Show attendees and people seeking business contact information on exhibiting companies. At all times, Canada's Outdoor Farm Show exercises a high level of professionalism and discretion in disseminating any business information.

ACCOUNTABILITY [ Top ]
We acknowledge that we are responsible for personal information under our control and have designated Lorie Jocius and Donna McLachlin as Privacy Officers for Canada's Outdoor Farm Show.

Any mass mailings or public use of database information must be cleared in advance by either of the two Privacy Officers, Lorie Jocius and Donna McLachlin.

Any third party processing information on behalf of Canada's Outdoor Farm Show will be bound by either a contract or other measures to ensure the third party maintains a level of privacy protection comparable to those practices observed by Canada's Outdoor Farm Show.

All questions or complaints concerning privacy matters will be directed immediately to either of the two Privacy Officers, Lorie Jocius and Donna McLachlin.

IDENTIFYING PURPOSE [ Top ]
Business information will be collected for the purposes of conducting business and properly serving clients and customers.

Collection: Information collected will be primarily business information, with personal information collected only to supplement business data collection in order to provide better service - cell phone numbers, home telephone numbers and personal email addresses when supplied by the client.

Collection of personal information on any staff and/or employees and/or individual freelance suppliers shall be minimal as required by federal and provincial legislation and shall be kept in accordance with accounting requirements, in secure storage for a total of seven years.

Use: Information will only be used by Canada's Outdoor Farm Show in order to provide quality service to clients and customers. Personal information will NOT be shared with other companies or organizations without written permission by the individual in question.

Use of personal information on any staff and/or employees and/or individual freelance suppliers shall be solely for business purposes conducted by Canada's Outdoor Farm Show.

Disclosure: Personal information will NOT be shared with any third parties unless written permission is received from the individual in question.

Personal information on any staff and/or employees and/or individual freelance suppliers shall NOT be shared with any third parties unless written permission is received from the individual in question.

CONSENT [ Top ]
There must be voluntary agreement of the data subject to the collection, use and disclosure of personal information. This consent may be either express or implied, and should include an explanation as to the implications of withdrawing consent.

Express consent is given explicitly and unambiguously, either verbally or in writing. It is unequivocal and does not require an inference on the part of the organization seeking consent. Implied consent is given when the action or inaction of an individual reasonably infers this consent.

Consent should never be a condition for supplying a product or service, unless the information requested is required to fulfill an explicitly specified and legitimate purpose.

Consent will be secured from all individuals currently on the databases in order to continue retaining business information and some limited personal information on any individuals. This consent will be issued at the discretion of the Privacy Officers.

Any future collection of information will be business information only and consent will be secured for the addition of any personal information, such as cell phone numbers, home telephone numbers and personal email addresses.

No individual will be misled as to how the personal information will be used.

Any third parties and/or exhibitors will be expected to comply with The Canadian Privacy Act in all transactions related to Canada's Outdoor Farm Show.

LIMITING COLLECTION, USE, DISCLOSURE AND RETENTION OF INFORMATION [ Top ]
The collection of personal information shall be limited to that which is necessary for the purposes identified by Canada's Outdoor Farm Show ... for the purpose of conducting business and properly serving clients and customers.

Information shall always be collected by fair and lawful means.

Staff with Canada's Outdoor Farm Show will make every possible effort to ensure that any third party companies and/or exhibitors comply with privacy requirements whenever collecting personal information for contests, draws, giveaways, sweepstakes, etc. and will collect information by fair and lawful means.

Personal information shall not be used or disclosed for purposes other than those for which it was collected, except with the informed consent of the individual or as required by law. Personal information shall be retained only as long as necessary for the fulfillment of those purposes.

ACCURACY [ Top ]
Personal information shall be as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used.

For this reason, no personal information will be disclosed unless it is guaranteed accurate and the person involved has given written consent for the information to be released.

SAFEGUARDS [ Top ]
Any personal information will be protected, both electronically and physically, by security safeguards appropriate to the sensitivity of the information. These security safeguards will include, but will not be limited to, regular computer tape backups, off-site backups, firewalls, locked cabinets, etc.

OPENNESS [ Top ]
Canada's Outdoor Farm Show shall make readily available to individuals specific information about its policies and practices relating to the management of personal information, thus fulfilling our company's obligation to be open and transparent in our information management practices. Canada's Outdoor Farm Show acknowledges that openness and transparency are essential components of customer trust.

INDIVIDUAL ACCESS [ Top ]
Upon request, an individual shall be informed of the existence, use and disclosure of his or her personal information and shall be given access to that information. An individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.

Canada's Outdoor Farm Show takes responsibility for facilitating any individual's right of access and correction of that personal information upon request.

CHALLENGING COMPLIANCE [ Top ]
An individual shall be able to address a challenge concerning compliance with the principles of The Canadian Privacy Act. Any challenges will be directed to one of the Privacy Officers, Lorie Jocius or Donna McLachlin.


For more information, please contact Lorie Jocius or Donna McLachlin at:
Canada's Outdoor Farm Show
193 Woolwich Street
Guelph, Ontario, Canada
N1H 3V4
lorie@outdoorfarmshow.com
1-800-563-5441 (toll-free)
1-519-829-1777 (fax)